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Sunday, July 18, 2010

Activities after conversion of RD/MIS data

Dear,
All the PMs/SPMs/SBCO Supervisors/Inspecting officers and System Managers under Darrang Division.

Due to occurance of error and partial conversion of RD/MIS data V2 SBCO to Sanchaypost, a lot of discrepancies have arose for non compatibility between V2 software and Sanchaypost software. So, the following order have been passed vide SPOs,Tezpur letter No.L/Total Comp/HO & SO, dated 08-04-2010 for compliance and strict adherence.

To rectify the discrepancies and to make the data uptodate correctly, it is proposed to carry out the following excercises at SO level and SBCO level :-

AT SO LEVEL
At SO after receiving of RD/MIS data from the concerned HO. SPMs will take the following action.

  1. The SPM will collect all the Passbooks from the depositor.

  2. The SPM will verify all the transactions of the passbook with the long book of RD/MIS of his office and further make the data entry of any mis-posted/non-posted transactions after proper verification.

  3. If any discrepancy is noticed during data entry such as transaction noted in the pasbook but not available in the long book, should be reported to the Divisional Head in writing.

  4. The SPM will five a certificate after completion of this excercise to the Divisional Head that all the RD account and MIS accounts standing in the office have been verified with long book record of the office and all data entry is complete and there is no discrepancy.
AT SBCO LEVEL

At SBCO after receiving RD/MIS data from the Sub Post Offices , SBCO Supervisor will take the following action :-

  1. Supervisor, SBCO will verify each and every transaction with the concerned LOT.

  2. If the verification with the LOT present in the office record found correct, then SBCO will give a certificate that all the RD/MIS data received from the SO have been verified with the LOT of the converned dates and found correct.

  3. If any discrepancy is noticed during verification, such as particular transaction found not available in the LOT, should be reported to the Divisional Head in writing.

  4. Supervisor,SBCO will give a certificate after completion of this excercise to the Divisional Head that all the RD/MIS data received from the SOs have been verified with LOT record of the office and all data entry is complete and there is no discrepancy.
The whole excercise should be performed in priority basis.


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