Regarding sending of service related documents through Ins. RL and Ins. Speed Post only

Department of Posts::India

Office of the Superintendent of Post Offices::Darrang Division

Tezpur-784001

No:G/1-18/Misc                                              Dated at Tezpur,15-12-2010

 

To

            All Central Govt. Organization

            Sonitpur/Darrang/Udalguri District

            Assam

 

Sub:      Regarding sending of service related documents through Ins. RL and Ins. Speed Post only.

Sir,      

            This is to bring to your kind notice that as per Rule 172-185 of PO Guide Part I (Copy enclosed) insurance facility is provided by the department for the articles under the terms and conditions mentioned for any eventuality or loss in the course of transmission from office of booking to office of delivery. If the article is insured for a value"which should not exceed the actual value of the article", the department is liable to pay the compensation as per insured value.

 

            Therefore, you are requested to send your service related documents by insured Registered Post and insured Speed Post only.

 

            For further information please visit our website www.indiapost.gov.in. and www.doptezpur.blogspot.com.

 

            Your kind cooperation is highly solicited in this regard.

 

 

 

                                                                                                Yours faithfully,

 

 

 

Superintendent of Post Offices

Darrang Division,Tezpur-784001

Copy to:

1.       The AD(PG),O/O the Chief Postmaster General, Assam Circle,Guwahati-781001 for information w/r/t letter no. CPT/DU/94/RP-40/2010 dtd 22-11-2010.

2.       office Copy.

 

Superintendent of Post Offices

Darrang Division,Tezpur-784001

 

INSURANCE

172. Articles which can be insured. –

Registered letters, value-payable registered letters, registered parcels and value-payable registered parcels may be insured up to the value of Rs.600 at such branch post offices, and up to the value of Rs. 10,000 at such other post offices, as are authorized, to accept articles for insurance and for such post offices as are authorized to deliver insured articles, provided that in no case shall such value exceed the real value of the contents of the article insured; provided also that articles containing gold, coin or bullion Government currency notes or bank notes or any combination of these shall be insured for the actual value of the contents. For the purpose of this rule, papers such as securities, legal documents, etc., may be regarded as having a real value.

NOTE : See clause 209(9).

 

173. Insurance. – Insurance covers all risks in course of transmission by post.

NOTE 1. See clause 209(9) regarding transmission of gold coin or mullion.

 

174. Offices which can insure. – Articles may be insured at all post offices in the list givenin Part III of this Guide with the exception of those marked 'B' and 'C' and for all post offices named in the list with the exception of those marked 'B' and 'L'.

NOTE : Registered articles to and from Army Post Offices may be insured up to the value of Rs.500/- each.

175. Prepayment compulsory – The prepayment of all charges on insured articles namely postage, registration and insurance fee is compulsory. Postage stamps affixed to an insured article must be placed apart from one another so that they may not serve to conceal injuries to the cover of the letter or parcel.

176. Packing. – (1) Every letter tendered for insurance must be enclosed in a strong cover which must be securely fastened and sealed by means of identical seals in fine wax reproducing private mark and affixed in sufficient number so that it cannot be opened without either breaking the seal or leaving obvious traces of violation. No lable of any kind should be affixed by the sender to such a cover but cut out labels the maximum size of which is 1-1/2-2 x 3" (3.8 cb x7.6cb). with frank impressions as postage stamps on the cover of an insured articles may be accepted. An envelope with black or colored border or a transparent panel must not be used. The seals must be placed over each flap or seam of the cover and if the cover is tied around with string or tape a seal must be placed on the ends where they are tied. As an additional precaution (if the contents admit of it ) a thread should be passed through the cover and its contents and tied the knot being placed under the Central seal. The seals on (i) an ordinary envelope; and (ii) an embossed registration envelope should be placed as shown below :-

 

(2) Every parcel tendered for insurance must be packed carefully and substantially, with due regard to the nature of the contents and the length of the journey and must be sealed with wax or lead bearing a private mark, in such a way that it cannot be opened without either braking the seal or leaving obvious traces of violation. Seals must be placed over each joint or loose flap of the covering of a parcel and if string be used in packing a seal must be placed on the ends of the string where they are tied. If a parcel contains gold or silver bullion or coins it must be packed in a strong case of wood or metal with an outer covering of cloth or stout paper.

 

(3) All the seals affixed to an insured article must be of the same king of wax and must bear distinct impressions of the same private device. The device must not be that of a current coin or merely a series of straight curved, or crossed lines.

NOTE : It is recommended that registration envelopes (sold at all post offices) be used for insured letters.

177. Size and other conditions. – No postal articles will be accepted at any post office for insurance if it is so small or so covered with writing or sealing wax on the address side, or otherwise made up in such a manner, as to render it impracticable to affix to the article the prescribed official labels of the Post Office.

EXPLANATION: This rule does not apply to an article which has an address label tied to it, provided that the label is not so small or so covered with writing on the address side as to render it impracticable to affix to that side the prescribed official labels to the Post Office.

178. Manner of insuring. – An article intended for insurance must be presented at the window of the post office which the sender wishes it to be insured, clearly written in words and figures, without erasure or correction, on the top of the address side of the cover. The name and address of the sender must also be written on the cover in the lower left-hand corner, or on a separate slip of paper, to be presented with the article should there be no room for his name and address on the cover.

179. Failure to comply with conditions. – Articles not properly packed, or not fully prepaid or which do not comply with the conditions prescribed in clauses 176, 177 and 178 will not be insured.

180. Receipt given to sender. – A receipt will be given to the person who presents an article for insurance at the post office window during the hours prescribed for posting insured articles. Any error or mistakes should be pointed out at once by the sender otherwise the Post Office will not be liable for any damages or compensation.

181. Special Acknowledgement. – The sender of the insured article is entitled to obtain, free of charge, an acknowledgement of its delivery signed by the addressee or his authorized agent. NOTE : The sender may himself fill up the forms of acknowledgement to be signed by the addressee and is recommended to do so.

182. Responsibility of the Post Office. – There will be payable to the sender of an insured postal article compensation not exceeding the amount for which the article has been insured, for the loss of the postal article, or any of its contents, or for any damage caused to it in course of transmission by post; provided that the compensation in no case exceeds the value of the article or any of its contents lost or the amount of the damage causes, and provided that, in the case of loss, the sender furnishes full particulars of the contents of the postal article and their values; provided also that no compensation will be payable –

(a) Where there has been misdelivery arising out of incorrectness or incompleteness of the address written by the sender;

(b) where there has been fraud on the part of the sender or addressee;

(c) where the insured article has been delivered to the addressee, and he has signed and returned the receipt therefore;

(d) where the sender has not given intimation of the loss within three months from the date of posting;

(e) where the loss or damage was due to improper or insecure packing;

(f) where there is no visible damage to the cover or seals it being understood that the sender must so pack the letter or parcel that its contents cannot be touched without visible damage as aforesaid being caused;

(g) where the insured article contains Government currency notes, bank notes, gold coin or bullion or any combination of these, and has not been insured for the actual value of the contents;

NOTE : See Clause 209(9).

*See meaning of the term "delivery" in Clause 35.

(h) in the case of the loss of halves of currency notes;

(i) in the case of damage arising from the nature of the article insured; or

(j) where the insured article contained anything the transmission of which by post is prohibited.

183. Compensation. – (1) Compensation will be payable one month after the date on which intimation of loss is given by the sender to the Post Office, except in cases in which the Head of the Circle may consider that the circumstances demand the withholding of payment pending enquiry.

(2) If after compensation has been paid for the loss of a postal article or any portion of its contents, the contents or any portion thereof are subsequently recovered, the recovered contents will be dealt with as follows, namely :-

(a) If the value of the recovered contents added to the amount of compensation paid is not in excess of the amount of loss, the recovered contents will be restored to the sender.

(b) If the value of the recovered contents added to the amount of the compensation paid is in excess of the amount of the loss, the Post Office will be entitled either to restore the recovered contents to the sender on his repaying the amount of such excess or to retain and dispose of so much of the recovered contents as may be held by the Head of the Circle to represent such excess and restore the rest of the recovered contents, if any, to the sender.

184. Cases in which Insurance is compulsory. –

(1) Coin, bullion, platinum, precious stones, jewellery, government currency notes or bank notes and articles of gold or silver may be sent by post only in insured letters, insured parcels. If a letter or parcel presented at the post office

window is found to contain any such object of value, it will not be accepted for transmission by post, unless the sender insures it; and, if an uninsured article manifestly containing any such object of value is found in course of transmission by post it will be either intercepted and returned to the sender, or forwarded to destination and delivered to the addressee subject to the payment of a fee

of two rupees. The payment of this fee will not impose any liability on the Central Government..

NOTE : The fee of two rupees imposed under this rule will be recovered from the sender if the article is refused by the addressee or the addressee cannot be found.

EXPLANATION: In this rule, the expression "articles of gold or silver" includes articles made wholly or partly or gold or silver, but not coins and electro or other plated goods. The expression "coin" does not include out counterfeit coin remitted on behalf of the Issue Department of the Reserve bank of

India and Mints. The expression "currency notes" does not include defaced notes, i.e. notes from which the signature has been cut off after cancellation, remitted on behalf of Issue Department of the Reserve Bank of India. The expression "jewellery" includes watches the cases of which are entirely or mainly composed of gold, silver or platinum.

(2) Insurance is also compulsory for at least the amount specified for recovery from the addressee in the case of all value payable articles (other than value payable letters containing Railway receipts, bills, invoices, documents etc. of no intrinsic value and value payable packets containing printed papers, books etc. sent under book packet rates) on which the amount specified for recovery exceeds Rs. 100.

 

185. Declaration of value of gold coin or bullion of gold ornaments or articles of gold –

In the case of articles containing gold coin or bullion or gold ornaments or articles of gold, Government currency notes or bank notes or any combination of these sender should declare on the article the value of the contents at the time of dispatch.

171. Cases in which registration is compulsory. –

(1) Registration is obligatory in the case of –

(a) Any parcel exceeding 4 kilograms in weight.

(b)  Any insured article.

(c) Any parcel addressed to a place for which a customs declaration is required.

(d) Any article containing postage or other stamps or labels, or a cheque, hundi, bank note,bank post bill, bill-of-exchange, or the like, if the contents are either super scribed upon the cover or are known or manifest to the officers of the Post Office owing to the transparency, insecurity or insufficiency of the cover or to any other cause.

(e) Any article bearing the word "registered" or any other word, phrase or mark to the like effect, written or impressed on the cover.

(f) Any registered article which is re-posted after having been delivered.

(g) Any value-payable article.

EXCEPTION : Nothing in this rule shall be held to render registration of a packet compulsory only by reason that it contains a stamped envelope, postcard or wrapper as provided by clause 123 (C).